After Your Experiment

Read the ESRF Data Policy and the status of its implementation on the different beamlines

It is useful for us to have your feedback on your experiment and stay at the ESRF. To help improve our service to users, we ask each user team coming to the ESRF to complete the User Evaluation Form.

Scientists awarded public beam time are expected to

• publish their results
• send to the Joint ESRF/ILL library the complete reference and the abstract of all papers appearing in print, and resulting from the use of the ESRF as well as their author version (postprints) to the joint ESRF/ILL library administrator for publications which are not Open Access.

Scientists purchasing proprietary research beamtime are not obliged to publish results, but if they do so they must respect the obligations below.

Before using beamtime, all users electronically validate and sign a statement (in the User & Safety Declaration form) that they will give proper credit to ESRF staff members and experimental facilities, the beamline in particular, which were essential for the results described in any ensuing publication.

The review committees pay particular attention to the presence and the quality of Publications resulting from work carried out at the ESRF. Please remember to note on the proposal form the complete references of your most recent papers appearing in print, based on measurements made at the ESRF.

For each publication, please ensure that you:
 

• Properly acknowledge ESRF staff as co-authors if they were one of the scientific drivers of the work done, or played a key role in the experiment, e.g. for data measurement, analysis or interpretation of the data, etc, over and above the involvement that would normally be expected from Local Contact support. This includes running the beamline and collecting data for users in their absence during the COVID pandemic.
   
• Mention the DOI for the data measured at ESRF (beginning with "10.15151/") that is sent via email at the end of each experiment session to all participants of the session. It is also available from the Data Portal and User Portal for that session. This video (produced as part of the FILL2030 and PaNOSC projects) explains how essential data DOIs are.
   
• Mention the beamline(s) or instrument(s) on which you obtained data
   
• Acknowledge assistance from ESRF staff:
  This template or adapted version should be used: "We acknowledge the European Synchrotron Radiation Facility (ESRF) for provision of synchrotron radiation facilities  under proposal number ### and we would like to thank NAME for assistance and support in using beamline ###." 
  For experiments carried out on the Structural Biology beamlines that are jointly operated by the ESRF and EMBL Grenoble, please acknowledge assistance from ESRF and EMBL Grenoble staff according to the following template: "We would like to thank the staff of the ESRF and EMBL Grenoble for assistance and support in using beamline(s) XX, YY, ZZ under proposal number ### ”.
   
• Cite the ESRF's address (in the case of an ESRF author) as follows: ESRF, The European Synchrotron, 71 Avenue des Martyrs, CS40220, 38043 Grenoble Cedex 9, France
   
• Register your publication in the Joint ESRF/ILL library database. Register directly through this link, or by sending an email with the publication reference to the library
   
• Send your author version to the Joint ESRF/ILL Library administrator in the case your publication is not Open Access.

Eligible users who receive financial support from the ESRF for travel, accommodation and subsistence expenses directly related to the experiment should send their reimbursement claim form as soon as possible to the ESRF User Office. Details on reimbursement procedure here.