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- Long Term Project Proposal
Consult our document "Advice on writing a good proposal"
In this page:
Status of your proposal
LTP duration: request for beamtime & beamline(s)
Reports on previous experiments
Safety
Selection of the beamline(s)
Is it a New, a Resubmission of a previous proposal or a Continuation of a previous proposal?:
The initial LTP can last up to three years (six consecutive scheduling periods). It is important to note that:
Experimental reports on previous experiments MUST be registered as "relevant reports" in your new application for beamtime, even those carried out during the last 6 months preceding the proposal submission deadline. 'Preliminary report" or "confidential reports" can also be submitted. Details HERE.
If you register experimental reports in your new application form for beam time, please make sure that they have been EFFECTIVELY submitted and registered in our data base via the Portal.
Warning: Your proposal will automatically be rejected by the Beamtime Allocation Panels if your experiment reports on previous beamtime usage are missing. Please ensure you submit them before the review process begins.
The name and characteristics of the substance(s) must be completed carefully. Experimental conditions requiring special safety precautions such as the use of lasers, high pressure cells, bacteria, viruses, dangerous substances, toxic substances and radioactive materials, must be clearly stated in the proposal. Moreover, any ancillary equipment supplied by the user must conform with the appropriate French regulations.
Full details of the sample(s) contained in all structural biology proposals should also be provided to the ESRF at the time of submission of the beamtime application form. For each new MX proposal submitted, the main proposer (or one of the co-proposers) should complete and submit one sample sheet per sample mentioned in the proposal. The electronic sample sheet is available via the User Portal. The information is communicated to the Joint Safety Officer for Biology and will help the Safety Group to define the level of risk associated to each sample.
Useful links:
Beamlines
Status of the beamlines for the 17 January 2022 deadline
Select carefully the beamline(s) for your research: in the proposal review process; they will determine the committee(s) which will assess the proposal.
Selection of the beamlines for your proposal
ESRF beamlines are designed for research in areas as diverse as engineering, physics, chemistry, crystallography, earth science, biology and medicine, surface and materials science, and are characterized by specific techniques of investigation.
In the electronic application form, the main proposer may select :
Important:
In order to request the appropriate beamline(s) for your research, and therefore to have your proposal assessed by the appropriate review committee, you are kindly requested, in case of doubt:
The "Experimental Method form" for a Long Term Project contains the following sections:
A short abstract, not exceeding half a page, must summarise the proposal.
This section presents the scientific case and the development aspects of the proposal, outlining in particular the reasons for filing a LTP, the results expected, and milestones, i.e. the scientific and/or technical goals for each year of the period covered by the LTP;
This paragraph contains:
The proposed technical implementation of the LTP is described. Besides the standard information requested from all applications for beamtime (such as the beamline equipment and set-up, sample environment issues, safety issues, special support …), it must specify:
Beamtime(s) and beamline(s) must be requested for each scheduling period within the total period covered by the LTP. This section summarizes the expected results, consistent with the milestones stated in section 2.
Information about how and when the proposing User group expects to obtain the resources (human and financial) needed for the implementation of the LTP, including whether or not the User group needs the prior acceptance of the LTP to secure the resources required;
The long-term benefits to the ESRF User community expected from the successful implementation of the LTP. This could consist, for example, in new instrumentation, a new technique, or a new community using the ESRF. Safety considerations
The Electronic Submission is done through the ESRF User Portal (SMIS). You will require your ESRF login (last name) and personal password to login to the application. If you are already registered in the ESRF data base but you have forgotten your personal password, kindly contact the User Office by e-mail (User Office). If you are not yet registered in the ESRF data base, you will be able to create your own user account and to access the proposal submission application.
IMPORTANT: Should you run into difficulties submitting your proposal electronically, please DO NOT SEND a paper version which is no longer acceptable, but contact the User Office who will give you instructions to proceed with the electronic submission of your proposal.
Access to the electronic application form via the User Portal:
Once your Experimental Method file is completed and saved on your local folder, you must attach it to your electronic application form via the User Portal (tab "Proposals/Experiments -> "Proposals" -> "Proposal in Progress" , select "Manage your Experiment Form"):
Please note that the submission of your new proposal will NOT be complete unless you VALIDATE your proposal (Beamtime Application Form AND Experimental Method).
You have validated your proposal which has now a reference number: you can modify it until the deadline (15th January).
One week AFTER THE DEADLINE, the User Office: