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- Proposal Submission - Guidelines & Templates
- Standard Research Proposal
Consult our document "Advice on writing a good proposal"
Access to the application form in the User Portal
In this page:
Status of your proposal (new, resubmission, continuation)
Experimental reports on previous experiments
Safety aspects
Selection of the beamline(s)
Is it a New, a Resubmission of a previous proposal or a Continuation of a previous proposal?:
Experimental reports on previous experiments MUST be registered as "relevant reports" in your new application for beamtime, even those carried out during the last 6 months preceding the proposal submission deadline. 'Preliminary report" or "confidential reports" can also be submitted. Details HERE.
If you register experimental reports in your new application form for beam time, please make sure that they have been EFFECTIVELY submitted and registered in our data base via the Portal.
Warning: Your proposal will automatically be rejected by the Beamtime Allocation Panels if your experiment reports on previous beamtime usage are missing. Please ensure you submit them before the review process begins.
The name and characteristics of the substance(s) must be completed carefully.
the Experimental Safety Officer: Martine Moroni
Tel: +33 (0)4 7688.2369 Fax: +33 (0)4 7688.2418
Consult also the biosafety information web pages
Useful links:
Beamlines
Status of the beamlines
Select carefully the beamline(s) for your research: in the proposal review process, it is the beamline(s) selected in the electronic proposal form which determine(s) the committee(s) which will assess the proposal.
Selection of the beamlines for your proposal
ESRF beamlines are designed for research in areas as diverse as engineering, physics, chemistry, crystallography, earth science, biology and medicine, surface and materials science, and are characterized by specific techniques of investigation.
In the electronic application form, the main proposer may select :
Important:
In order to request the appropriate beamline(s) for your research, and therefore to have your proposal assessed by the appropriate review committee, you are kindly requested, in case of doubt:
State clearly the aim of the proposed experiment together with the general and specific scientific background; give results of preliminary work carried out with synchrotron radiation and/or other methods.
Describe the arrangements which will be made for the reception, preparation, use and disposal of the sample. For life sciences proposals, a description of how the sample is obtained is essential.
Describe the experimental set-up and requirements, in some detail. Queries concerning the feasibility (technical or safety aspects) of an experiment should be clarified with ESRF staff before the proposal is submitted. The User Office can assist you to find the most appropriate person.
Experimental conditions requiring special safety precautions such as the use of lasers, high pressure cells, bacteria, viruses, dangerous substances, toxic substances and radioactive materials, must be clearly stated in the proposal. Moreover, any ancillary equipment supplied by the user must conform with the appropriate French regulations.
See "Selection of the beamlines" in point 2.
Describe the results expected from the measurements, their scientific (or technical) relevance, and how they relate to existing work on the topic.
Justify the beam time you request and give technical reasons which make the ESRF necessary for your experiment.
Include REFERENCES where these are relevant, but do not assume that they will be systematically consulted for essential details.
The Electronic Submission is done through the ESRF User Portal (SMIS). In order to login to the application you will require your ESRF login (last name) and personal password. If you are registered in the ESRF data base but you have forgotten your personal password, kindly contact the User Office by e-mail (user office). If you are not yet registered in the ESRF data base, you will be able to create your own user account and to access the proposal submission application.
IMPORTANT: Should you run into difficulties submitting your proposal electronically contact the User Office who will give you instructions to proceed with the electronic submission of your proposal.
MS Word for WINDOWS (updated: July 2017)
LaTeX.sty
LaTeX.tex
Once your Experimental Method file is completed and saved on your local folder, you must attach it to your electronic application form via the User Portal (tab "Proposals/Experiments -> "Proposals" -> "Proposal in Progress" , select "Manage your Experiment Form"):
You have validated your proposal: it can be modified until the deadline (1st March or 1st September, inclusive).
One week AFTER THE DEADLINE, the User Office:
In case of severe problems, please contact the MIS group or the ESRF User Office.