ESRF Publications in Proposals and Proposal Reports - My Publications

The “My Publications” list of each user is used to automatically fill the “Publications” section of any new proposals on which the user is listed as a PI or CI. 

You can only add publications to your “My Publications” list if they have already been registered in the ESRF Library database. To import a publication from the Library database to your “My Publications” list, enter the DOI and click on “Add to my publications”. To import multiple publications, enter the list of DOIs, separated by a space, comma or carriage return, and click on “Add to my publications”.

A guide on how to extract a list of your DOIs from the ESRF/ILL Library database is available below.

• publication year
• title / journal / DOI (with link)
• authors
• linked proposal IDs
• linked beamlines
• linked facilities
• status of the publication in the Library database:

			=  “Pending” approval from Librarian. This publication can be included in proposals.
			=  “ESRF Publication” status validated by the Librarian. This publication can be included in proposals.
			=  “Not ESRF Publication” as there is no clear link to data collected at ESRF or no ESRF author. This publication will NOT be included in proposals.

Once a scientist creates a new proposal as PI, or is added to a new proposal as CI, the list of his/her ESRF publications from the past 4 years is imported from his/her “My Publications” list directly into the proposal. Within a proposal, the list of ESRF publications from the different investigators are listed in the "Full proposal team publications list".

Most relevant publications

The Principal Investigator is asked to select in the "Full proposal team publications list" up to 10 ESRF publications that are the most relevant to this particular proposal application, these will then appear automatically under the "Most relevant publications" header. This allows the proposal reviewers to see the scientific productivity of the proposal team as well as being directed to those publications that are the most relevant to the research proposed in the new proposal.

Up until final submission of the proposal, if the “My Publications” list is updated, the ESRF publications listed in the proposal will be updated accordingly. On submission, the pdf file of the proposal is created according to the publication status at that time and so must be checked by the PI before submission. After the submission step, any change in the “My Publications” list will not impact the content of the proposal pdf file. 
 

• MX-BAG

The automatically generated statistics part of annual reports uses the “My Publications” lists of all participants in the proposal (PI, CIs and Users) to collect all ESRF publications linked to the ESRF Proposal ID being reported on (e.g. for the Annual Report on CH-1234, all ESRF publications from “My Publications” lists of the PI, CIs and Users of CH-1234 that are linked to the CH-1234 proposal number will be automatically imported and listed). If the proposal number is not linked to the publication, it will not be imported so please make sure that all concerned publications are linked to the correct proposal ID. Only publications from the appropriate reporting period are concerned, i.e. for the past year for Annual Reports, and for the past 3 years for LTP and HUB Final Reports.

• LTP, BAG and HUB

The workflow above will also be implemented in the near future for the proposal reports of LTP, BAG and HUB proposals. Therefore, please ensure that your publications are linked to the relevant proposal IDs and beamlines.

To facilitate the first update of your ESRF publications in your User Portal profile, you will find below an extraction of all publications in our Library database that are associated with a DOI and have been published in the last 4 years:

1. Open the Excel extraction of the Library publications (extraction date: 03/09/2024)

2. Use the filter option in the authors column (1st column) to search for your publications by entering your name then clicking on the button "OK".

3. Check the filtered list and hide or remove any rows that do not correspond to your publications (from someone with same name and initials).

4. Select and copy the list of corresponding DOIs (last column).

5. Paste the list in the "Enter DOI(s)" field of the “My Publications” page in your User Portal profile. Press Enter or exit the field, then click on the "Add to my publications" button.

If you or members of your proposal team are new or recent ESRF users, or if you want to draw the attention of reviewers to any non-ESRF publications from the proposal team that are relevant, you must use the section entitled “List of non-ESRF publications relevant for the proposal” in the “Publications” tab of your proposal to list relevant non-ESRF publications. This is very important to show the reviewers the scientific expertise of the proposal team and their productivity.

Non-ESRF publications may be added directly by using the DOI or manually by entering the publication information.