1. One member of the beamline team will be associated to your experiment as LOCAL CONTACT. You are encouraged to contact him/her as soon as possible, once the acceptance of your experiment has been notified to you.
     
  2. The LOCAL CONTACT will help you to perform your experiment. He/she is NOT there to perform the complete experiment for you. It is your obligation to provide sufficient staff to operate the experiment 24 hrs a day. You need to ensure that the A-Form is completed early enough to ensure that all arrangements can be done properly. In addition, you and your staff have to pass the Safety Training course before starting the experiment.
     
  3. Before your departure, you are asked to leave the BL control and experimental areas in the same conditions they were in at your arrival. Your departure time might have to be booked accordingly to allow for "clean up" time.
     
  4. The LOCAL CONTACT will:
    • prepare the beamline within the limits of a standard set-up,
    • introduce you to the operating of the beamline
    • help you in setting up the sample environment,
    • be on call during regular working hours (8.00 a.m. to 5.00 p.m. on weekdays) and outside regular working hours (5.00 p.m. to 10.00 p.m. on weekdays, 8.00 a.m. to 10.00 p.m. on weekends and holidays) in case of problems.
       
  5. Collaborations between users and the ESRF staff should be arranged, if appropriate, well before the experiment starts. Should you need help and support from ESRF staff equivalent to that of a collaborator, you should offer them the status of collaborators formally. If the ESRF scientist accepts, he/she will be willing to make an effort beyond his/her normal duties.


    The usual course of action would be to:
    • address the issue,
    • agree on a collaboration,
    • include him/her as co-proposer,
    • include the him/her in further discussions on the interpretation of results,
    • award him/her co-authorship,
    • have him/her approve the final version of the submitted publication.
       
  6. If you have not established a formal collaboration with a LOCAL CONTACT, at the time you submit a proposal, you should not include his/her name as a co-proposer.
     
  7. Irrespective of special arrangements such as those under point 5, publications resulting from work at the ESRF have to contain an acknowledgement according to the following pattern:

    "We acknowledge the European Synchrotron Radiation Facility (ESRF) for provision of synchrotron radiation facilities  under proposal number ### and we would like to thank NAME for assistance and support in using beamline ###." 
    And for experiments carried out on the Structural Biology beamlines that are jointly operated by the ESRF and EMBL Grenoble, please acknowledge assistance from ESRF and EMBL Grenoble staff according to the following template: "We would like to thank the staff of the ESRF and EMBL Grenoble for assistance and support in using beamline(s) XX, YY, ZZ under proposal number ### ”.

    If the publication describes data collected from other synchrotron sources as well as the ESRF, please indicate here which of the experiments concern the ESRF, e.g. crystallographic experiments, imaging experiments, etc.

    A similar acknowledgement should be included at conference presentations, including the proceedings, and at other public presentations.
     

  8. We remind you that we need your cooperation in keeping track of all publications resulting from research carried out at the ESRF. This can be achieved by sending an e-mail to library@epn-campus.eu containing details of the reference as soon as it has been published or accepted. Your publication record will also be made available to the referee committees for future applications for beamtime.