Registration fee & payment

The registration fee(s) must be paid directly through the registration form.

Please carefully read the information on this page:

1. Registration fee
2. Payment
3. Submission of an invoice
4. Receipt

1. Registration Fee

All fees are VAT INCLUSIVE

The registration fee is waived for keynote speakers, invited speakers, invited participants, UOC members and for persons receiving a salary or allowance from the ESRF as well as for CRG, EMBL, ILL and IBS staff.
 

The registration fee covers:

• The registration to a tutorial on Monday 10 February
• The User Meeting plenary session on Tuesday 11 February
• The User-Dedicated Microsymposia on Wednesday 12 February

and also:

• 3 lunches at the EPN campus restaurant (cost of an extra lunch: 10 Euros) .
• The buffet dinner on Monday 10 February
• The dinner cocktail on Tuesday 11 February, during the poster session
• All coffee breaks

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2. Payment

How to pay the registration fee

• Once you have finished your registration click on the Validate button to validate it.
• Then click on the Pay button that will appear at the bottom of the page to open the Payment Details page.
• Here you will be able to select your payment method and request an invoice if you need one.

Please note: If the payment of the fee is subject to the submission of an invoice you must issue an order (see section 3. Submission of an invoice below).
 

Payment Methods

1. Credit Card

Visa, CB and MasterCard are accepted as a secure online payment method which can be done directly through the online registration form.
 

2. Bank Cheque

• Cheques must be written in Euro (from a French bank) and made payable to "ESRF".
   
• If your laboratory or institute is writing the cheque, it should clearly state the participant(s) covered: please specify on the "payment page" of the online registration form, the names of the participants covered by the payment: the names will be automatically transferred to your "Payment Form" to be printed out and joined to your cheque.
   
• Send the cheque with your "Payment Form", generated through the registration form, to:
  
  ESRF User Office
  CS 40220
  F-38043 GRENOBLE Cedex 9
   

3. Bank Transfer

Bank transfers should be made in Euro. You will receive our account details, once you chose to pay by Bank Transfer, entered the name of your bank and clicked on the 'Proceed' button from the online registration form.      

• All bank fees incurred must be covered by the participants.
   
• Clearly identify all participants covered by the bank transfer:
  Please specify on the "payment page" of the online registration form, the names of the participants covered by the payment: the names will be automatically transferred to your "Payment Form" to be printed out and joined to a copy of your bank transfer.
   
• Send a copy of the bank transfer with your "Payment Form", generated through the registration form, to:
  
  ESRF User Office
  CS 40220
  F-38043 GRENOBLE Cedex 9
   
• Please bring a copy of the bank transfer with you to the meeting, as proof of payment.

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3. Submission of an invoice

Important: If payment is subject to the submission of an invoice, please make sure your Institute sends us an order, with the following information:

• Name of the paying Institute / Organization
• Address where the invoice should be sent to
• Name of participant(s) concerned
• Amount of registration fees (N.B.: all registration fees mentioned are VAT inclusive)
• Subject of the order
• VAT number

To:

ESRF User Office
71 avenue des Martyrs
CS 40220
F-38043 Grenoble Cedex 9

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4. Receipt

A receipt is issued once the payment has been registered (except when an invoice is issued by our Finances Department). The receipt will be sent by email to participants, after the meeting.